Ordering process
Review the steps below before starting your order request. Provide all required information as accurately as possible to help avoid processing delays.
IMPORTANT: The reimbursement submittal form closes on April 1, 2027 to allow adequate time for items to arrive.
Order Request Instructions
- Download and complete the Order Request Form.
- Get instructor/advisor approval. (For faculty, please get department chair approval.)
- Complete the online submittal form, including cost, contact info, team and project information.
- Upload the approved order form and approval email.
- Submit the request.
Prepare Your Order Request Form
Download the Order Request form. Fill out the form with your name along with the order information, budget information and project name/description. List the items you need ordered with a link to that item. Note: Do not upload the form as a PDF.
Email the form to your instructor/advisor for approval. (For faculty, please obtain approval from the department chair if required).
Please ask your instructor/advisor to do the following:
- Review the order form.
- Email you indicating if they approve the order with the following message:
I have reviewed the project budget and approve the purchases on the attached form in the amount of $XXX.
Provide Details about your Order and Submit your Request
Orders must total at least $50. Orders under $50 will not be processed.
- Cell Phone Number
- Personal (non-Cal Poly) Email
- Name
- Email Address
Indicate if you are working on a team. (If you are, the form will prompt you to provide your teammates names.)
- Name of the Project
- Budget (money allocated to your project)
Upload the Order Request Form you completed earlier.
Upload a pdf of your instructor/Advisor’s email approving your order.
Select Submit at the end of the form.
After your request is processed, you will receive a notification from the CPE Office when your items are ready to pick up.